No one can live without email, so if you are struggling to manage incoming emails, here are three very helpful tips.
Whether you want to move messages automatically, perform multiple actions with a single click, or make emails that need attention stand out from the rest, these tips Microsoft Outlook It covered you.
Use rules to organize incoming emails as reported by Digitaltrends.
To organize emails as they arrive, you can set rules OutlookYou can move an email to a directory, mark one for follow-up, mark a message as read, and so on. Most importantly, it is done automatically..
Step 1: Go to the Home tab and select the Rules drop-down arrow and select Create Rule“.
Step 2: In the box that opens, you have some quick options to choose from for the given email.
For status, you can choose from sender, subject line, or send to a specific email address. For the action you can choose to display the alert window, play a specific sound or go to a directory.
Step 3: If what you see in the box matches what you want to do, just check the boxes for the terms and actions you want and select OK.
Use advanced rule
Alternatively, you can choose from a larger set of conditions and actions if you wish.
Step 1: Select Advanced Options in the Create Rule Box.
Step 2: You can then choose from more than 30 conditions, such as whether the email is marked as important, has an attachment or an auto-reply.
Check the box (s) for the conditions you want to use and then select the associated text in blue To complete the variables, select Next.
Step 3: You will then see about 20 actions you can do. Do the same by checking the box (s) for the action (s) you want to use and selecting the blue text to fill in the required details. Select Next.
Step 4: If there are any exceptions to the rule you want to add, you can do so. Check these boxes, complete the blue text details and select Next.
Step 5: Name your rule, decide if you want the rule to run immediately or not, and select Finish.
Once you have set your rule, can. be allowed Outlook Organize incoming emails on your behalf. By spending just a few minutes creating a base, you can save time in the long run.
To view, edit, or delete a line later, go to Home> Rules> Manage Rules and Alerts.
Set up quick steps for repetitive tasks
Gifts Outlook A property called Quick steps What can speed up the tasks you do over and over again. Similar to the rules, let you Quick steps Select one or more actions you want to do on an email message. But instead of performing these actions automatically, you can handle them yourself with the click of a button. In addition, you can perform multiple actions at the same time.
Go to the Home tab and check the Quick steps box in this section of the ribbon. You will see many actions like Move to, Reply and Delete, Done“.
You can use one of the predefined quick steps by selecting it and completing the required details. For example, you can move to select, select folder and optionally email as read mark. Select Save.
To use Quick Step in an email message in your inbox, select the message and select Go to Quick Step.
Create your own quick move
If you want to create your own quick move, just take a minute.
Step 1: Select Create New in the Quick Steps section of the ribbon.
Step 2: Then name the quick step and use the drop-down box to select the action you want. To perform more than one action, select Add action and select Next action.
Step 3: Once you have all the actions you want, select Finish.
To use Quick Step when an email arrives in your inbox, select the message and click its name in the Quick Steps box. You can also right-click on the email, go to Quick Steps and select the name from the popup.
If you want to perform multiple actions on an email message at the same time, Quick steps It’s a real time saver.
To view, edit, or delete a quick step later, go to Home> Quick Steps> Manage Quick Steps.
Make emails appear with conditional formatting
Conditional formatting is one of the useful inbox management tools in Outlook It allows you to create certain emails that arrive with a specific font style, size or color. It’s a way to draw attention to the messages you need most..
Step 1: Go to the View tab and select View Settings on the left side of the ribbon.
Step 2: Select Conditional formatting in the popup.
Step 3: You will see some standard conditional formatting rules already set up for you, such as unread messages and delayed emails, to create your own Select Add.
Step 4: Label your conditional formatting rule at the bottom of the box. Then select the Font button to select Style, Size and Color in the next popup box and select OK.
Step 5: Then select Condition button. You will see three tabs in the next popup box to set up your terms.
Messages: Enter keywords, select an email address from or to send, or select a time frame.
More options: Choose a category, choose which items are read or unread, have attachments or do not have, prioritize, or another option.
Advanced: Set up custom criteria and select fields for conditions.
Step 6: When done, select OK to save and close the following popup blocks.
Now you will see these emails with the terms you have chosen and the font you have chosen, which makes it very easy to spot them in the thread.
To view, edit, or delete a conditional formatting rule later, go to View> View Settings> Conditional Formatting.
If you’re looking for a new way to manage your email, then Outlook It provides these features to help you keep your inbox under control. It may take a few minutes to set up, but it’s worth the time you save later.